Terms & Conditions

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1. GENERAL

We require that you present some form of valid photo identification upon check-in, preferably a valid passport, national identity card or driving license. Student cards are not accepted as a valid ID.

Check-out. Departing guests must remove all their belongings from their room, and check out before 11 am. After this time guests may make use of the luggage storage facilities but all possessions must be removed from the room and the room key card handed back to reception. Late check-outs will incur a charge of an additional night.

Guests staying longer then 14days are subject to room moves after 14 days. Management reserve the right to move guests from one room to another owing to operational needs.

Upon check-in, each guest will receive a room key card for access to their room. These key cards are activated for the period of stay only and must be handed back to reception on check out. Failure to return the key card will result in a charge of £5.00 per card.

Reservations booked in advance do not constitute a legally binding contract until the hostel confirms the reservation with the customer and provides the customer with a booking reference

2. AGE RESTRICTION & ROOM ALLOCATION

AGE RESTRICTION. Customers under the age of 18 are only permitted to stay in private rooms or shared rooms that are booked for the sole use of one family or a group of persons booked together and must be accompanied by an adult over the age of 18. Any person below the age of 18 years must be accompanied by an adult (over 18) who is staying in the same privately booked room.

ROOM ALLOCATION. At Safestay we take great care to allocate beds in a way we think will be best for each booking. Please note that when making your booking online, there may be occasions when it might not be possible to allocate all guests in the same room. Please contact the relevant hostel reception by email with the booking reference and we will be able to inform you if this is the case. Please contact us if you would like to guarantee a bottom bunk, which we are happy to provide, subject to availability. You’ll find contact details on the Contact page of this website or on each individual property’s information page.

3. PAYMENT POLICY

Online bookings are charged in accordance with payment method chosen.  Non-refundable bookings will be charged in full prior to arrival & are will not be refunded in case of cancellation or amendment

For all other bookings (i.e. telephone, email, or walk-ins), we will require you to provide valid credit card details when making your reservation in order to guarantee your booking.

The balance owing will be due in full 24 hours prior to arrival (by 3pm local time, one day prior), payable by debit or credit card. We are cashless in all our properties.

If your booking is being paid for with a third party credit card we will require written authorisation to be provided by the card-holder.

We offer no credit facilities. All bookings must be paid for in full upon arrival.

To check the validity of your credit card and guarantee your booking, we reserve the right to temporarily hold an amount prior to arrival.

Please note that we do not accept cheque, Laser Card, solo, diners cared, electron or American Express.

If any payment under these terms and conditions is not met, then without prejudice to our other rights and remedies we may cancel your booking; and/or we may suspend the supply and/or deliveries of any other services provided to you by us. We will however inform you in writing prior to any such action.

Due to Polish law, Safestay Warsaw, can only issue invoices before a receipt is printed and therefore any invoice request must be entered in the booking notes at the time of booking.

4. AMENDMENTS & CANCELLATIONS

We operate a 24 hours cancellation policy (3pm local time, one day prior to arrival). Failure to cancel within this time will result in a cancellation charge equal to the total price of your stay.

Any amendments to your bookings must be made at least 24hrs prior to arrival. We will try and accommodate your amendments subject to availability.

Non refundable bookings will not be amended or refunded in any case.

For Promotional offers, individual policy applies as per promotion

Cancellations must be made in writing, either in the form of a letter, fax or email. We do not accept cancellations made by telephone.

Early departures are not eligible for refund under any circumstances.

In the case of a late departure (after 10am), Safestay reserves the right to charge for a further night’s stay at the appropriate bed rate.

5. GUEST BEHAVIOUR

The comfort of all of our guests is of paramount importance. Any guests who in the opinion of our staff compromise the comfort, safety, or security of other guests, staff or local residents will be requested to leave the hostel premises and will not be issued a refund.

Guests are expected to respect other guests, staff, local residents and property.

We reserve the right to charge guests the cost of rectifying damage, caused by the deliberate, negligent or reckless act of the guest to the hostel’s property or structure. Should this damage come to light after the guest has departed, we reserve the right to make a charge to the guest’s credit / debit card, or to send an invoice for the amount to the registered address

We reserve the right to charge guests the cost of replacing any items that are removed from the premises. The charge will be the full replacement amount of the missing item, including any carriage charges.

Smoking is not permitted anywhere within the Safestay premises. Any guest found smoking within the building will be charged a compulsory fee of £250.00

Further failure to comply will result in the guest(s) being asked to leave the premises immediately and will not be offered a refund. If you wish to smoke please ask our reception staff on arrival about designated smoking areas.

6. PERSONAL PROPERTY

Guests are asked to use the secure lockers provided in each room, the safety deposit boxes at reception or the luggage store. Padlocks are available to purchase at reception.

It is the guest’s responsibility to ensure that their personal belongings are secure at all times. Safestay accepts no liability for the loss, theft or damage to property however sustained or caused.

Safestay reserve the right to only store lost and forgotten items for a period of 3 weeks. After the 3 weeks period, items will be disposed of and Safestay can no longer assist in recovering lost or forgotten items. Safestay takes no responsibility for forgotten or lost items and cannot guarantee that items can be found/recovered. Postage costs, where incurred, are to be paid by the receiver of the items. Safestay takes no responsibility for items that are lost or damaged during postage.

7. YOUR INFORMATION

Safestay shall only store and use information you supply to us or which is supplied to us for the purposes of carrying out our contract with you and to inform you of other services and offers which we may make available from time to time. If you do not wish to receive such information please notify us and we will update our records

Safestay shall not share a guests personal data with any third parties for any reason without the consent of the guest.  Such data will only be collected, processed and held in accordance with safestay rights & obligations arising under the provisions principles of the data protection act 1998

8. OVERSIGHTS & ERRORS

Any oversights or errors in sales literature, on www.safestay.com, third party websites, order forms, quotations, price lists, order acknowledgements, despatch notes, invoices or other documents issued by us may be corrected by us without liability. We will advise you of any changes at the time of booking or as soon as is reasonably possible thereafter.

9. DISCRETION

All bookings are subject to availability and Safestay reserves the right to decline any booking at its discretion.